Accessible Conference Guide (version 2.6)

Summary

Conference organisers explain how to plan hearing access when selecting hotels, budgeting and running sessions.

Key findings

• Recommends an accessibility chair, early collection and follow-up of access requests, and accurate website information about capabilities and limitations.
• Asks planners to visit venues where possible, ask detailed questions even when a hotel states it meets accessibility standards, and check whether meeting rooms have an induction loop.
• Includes microphones for presenters and audience questions in the audiovisual budget; suggests a volunteer carrying a roving microphone to participants.
• Venue Setup asks organisers of multi-track events to ensure each session has the requested equipment in place, and to provide a PA connection for laptops and microphones for speakers and audience questions.

Limits

Experience-based guidance, initially drawn from ASSETS conferences of around 130 attendees and later extended to larger events. This is not a study sample or a requirements document. No comparative listening measurements. Version dated August 2019.

Read the original

www.sigaccess.org/welcome-to-sigaccess/resources/accessible-conference-guide

Link checked 13 October 2026. We link to the original and do not host copies.

Cited in

• What works in hotel meeting rooms and conference centres, and what do the rules ask of them?Partly answered

Cite this source

The accessed date is when this library last checked the link; use the date you read it. To point readers to this summary instead, link to https://assistivelisteningknowledgebase.org/evidence/sigaccess-2019-conference-guide/

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